Data Protection & Privacy Policies

Data Protection / Privacy Policy

This Privacy Policy was created in line with the GDPR (General Data Protection Regulation). While this legislation formally applies only to European citizens, we choose to apply it to everyone we deal with.

Who I am

My name is JP Kenwood. I manage this website, including acting as Data Protection Officer for them. You can contact me at any time via my email address jp_kenwood@yahoo.com

Official site:

Fan sites:

  • Archive of Our Own page
  • Dreamwidth page
  • Tumblr page

The purpose of these sites is to discuss and share my original creative writings, commissioned and licensed artworks, and to discuss the creative activities and publications of others.

Websites

Data collection: visitor statistics

The IP address is collected for all visitors to the sites, as part of maintaining overall visitor / site traffic statistics. See below for how this information is used.

Data collection: comment forms

The websites include comment forms on all posts and pages, which you can use to contact me or to participate in discussion, if you choose. The following personal data is collected via the comment forms:

  • Your name as given by you (e.g. your real name, nickname, pseudonym, tag, first name only, as you wish).
  • Your email address.
  • Your current IP address.
  • Your website address, if you provide it.

Other visitors to the website will only see your name and your comment. If you provide a website address, it will be linked to your name so that people can visit your site if they wish.

I will never ask you to provide any other personal data. However, if you choose to do so via your comment text, that data will also be covered by this policy.

Data collection: other forms

From time to time, similar data may be collected via forms for giveaways, event pre-orders, opinion polls, and so on. I will always explain what the data is being collected for, and never ask for more data than is necessary for the purpose.

Opt-in checkboxes

Each form includes an opt-in checkbox.

By selecting / checking this box, you are acknowledging that your personal data can be stored and used in line with this Privacy Policy.

You are also confirming that either you are at least 16 years of age or that you have parental consent for opting-in.

You will not be able to post a comment without selecting this checkbox.

Purpose of the data collection

Your name and email address enable notifications to be sent to you of any replies to your comment. Your name also helps organize and personalize any comment threads.

Your IP address helps us automatically filter out spam comments. On average, I receive over 100 spam comments for every legitimate comment, so it would take up far too many hours in the day if done manually.

Your IP address also feeds into the site visitor statistics. I only view this data in the aggregate, but it is useful to know, for example, what proportion of visitors come from which countries. The IP address also helps me eliminate statistical data associated with bots rather than real people.

Your website address is only used to create a link to your site from your comment, as a courtesy.

Data storage

The data collected via the websites is stored securely via the web-host (currently WordPress) and an Excel spreadsheet only accessed via a password-protected user account. This stored data is never downloaded without password protection.

Comment notifications are received by the site owner via email, and are stored locally on password-protected laptops.

Newsletters

I currently do not have a newsletter. All information about upcoming books, sales, and other announcements are made as blog posts on https://jpkenwood.com. Should I decide in the future to create a newsletter, the following applies:

Data collection

You can subscribe to a future newsletter, if you choose. Subscription forms will be included in the sidebars of my blog, or you can ask me to subscribe you directly. The following personal data is collected:

  • Your email address.
  • Your first and last names, if you provide either or both (e.g. your real name, nickname, pseudonym, tag, first name only, as you wish).
  • Your current IP address.

We will never ask you to provide any other personal data.

Double opt-in

When you subscribe (or when I subscribe you) to the newsletter, you will be sent an email asking you to confirm that you definitely want to go ahead. This is known as double opt-in.

By confirming your subscription to the newsletter, you are acknowledging that your personal data can be stored and used in line with this Privacy Policy.

You are also confirming that either you are at least 16 years of age or that you have parental consent for opting-in.

You can unsubscribe (or ask me to unsubscribe you) at any time.

Purpose of the data collection

Your email address would enable the newsletter to be sent to you. I personalize the greeting in each issue using your first name, if you’ve provided it.

Your IP address feeds into the site subscriber statistics. I only view this data in the aggregate, but it is useful to know, for example, what proportion of subscribers come from which countries.

Data storage

Any data collected via a newsletter subscription will be stored securely via a newsletter application (for example, MailChimp) and only accessed via a password-protected user account. Notifications of subscriptions and unsubscriptions are received by the site owner via email, and are stored locally on a password-protected laptop.

What I will and won’t do

I will collect only the minimal data needed to support what I believe are good business practices, as described above.

I will keep your personal data confidential and secure.

Personal data on a website will be held for the life of the website, unless you request otherwise. Subscriptions to the newsletter will lapse approximately every two years, unless you choose to renew them.

At your request, or when a website or newsletter is closed, I will delete / destroy your personal data in all formats.

I will never subscribe you to a newsletter or group without your explicit consent.

I will never transfer your personal data to any other person or organization.

I will respect your rights, as listed below and as detailed by the GDPR.

Your rights

The GDPR details a number of rights held by you. The ones discussed here seem the most relevant for my visitors and subscribers, but this list is not intended to limit your rights in any way.

You have the right to access your personal data held by me, and to know how I use it. This policy should help make that clear, but specific queries are always welcome.

You have the right to update or correct your personal data, if what I hold is incomplete or inaccurate.

You have the right to be forgotten, i.e. I will delete your personal data at your request or when I have finished processing it (whichever comes first).

You have the right to specify what I can and can’t do with your personal data.

All queries and requests relating to your personal data can be directed to me, JP Kenwood via my email address jp_kenwood@yahoo.com. I will always respond to such messages as soon as I possibly can.

Thanks for reading!

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